In today’s dynamic business environment, especially in India, the right billing software can make or break how smoothly you operate. With complexities like GST compliance, invoicing, inventory, and accounting all intertwined, it’s crucial to choose a solution that not only handles billing but also supports overall business processes. Here’s a full guide on what to look for in GST billing software, why it matters, and a comparison of top platforms — including why Our ERP stands out as the most useful choice.
Why GST Billing Software Matters
When you’re managing a business under the Goods & Services Tax (GST) regime in India, billing isn’t just about printing an invoice. You must ensure:
- Correct GST calculation (CGST/SGST or IGST depending on interstate), HSN/SAC codes, etc.
- Compliance with e-invoicing/e-way bills (for eligible businesses) and timely filing of returns.
- Accurate record keeping for audits, input tax credit (ITC) claims, etc.
- Seamless integration of billing with accounting, inventory, and sales so data isn’t fragmented.
- Scalability — as your business grows (more branches, more SKUs, more locations), you don’t want billing software to become a bottleneck.
A robust GST billing solution therefore offers not just basic invoicing, but also deep integration with ERP or accounting modules, real-time insights, error prevention, and audit-ready documentation. A recent review emphasises that “good GST billing software … automatically handles complex tax calculations … and keeps you penalty-free.”
Key Features to Look For
When evaluating GST billing software (or ERP modules with billing), focus on these features:
- GST-compliant invoicing: Automated tax calculation, correct rate application, HSN/SAC code support, e-invoice generation if required.
- E-way bill / e-invoicing integration: If your turnover or transaction volume crosses thresholds, you’ll need this built-in.
- Invoicing + inventory + sales integration: Bills should update inventory, ledger, revenue accounts automatically.
- Multi-location / branch support: If you have multiple stores/warehouses, the system should handle separate branches, warehouses, users, roles.
- Accounting ledger & reporting: Beyond invoices, you should have P&L, balance sheet, cash flow, GST return reports (GSTR-1/3B/9).
- Audit trail & error detection: Mistakes in GST invoices cost penalties — software that flags mismatches is a plus.
- Cloud / mobility / offline access: Many businesses benefit from cloud access, multi-device, mobile invoicing; offline access can help in low-connectivity areas.
- Scalability & modularity: The solution should grow with your business — adding users, modules, integrations (CRM, HR, manufacturing) as needed.
- Ease of use / user training / support: Especially if you’re a small business without a full-time accountant.
Top 4–5 GST Billing / ERP Billing Software Platforms (2025)
Below is a comparison of leading platforms — their main features, strengths and weaknesses — followed by our pick.
1. Our ERP
Main features:
- It is described as “a full-fledged ERP software with a suite of modules to manage your entire business” — including accounting, HR, CRM, production planning, inventory across multi-location warehouses.
- Customizable modules, real-time dashboards & reporting.
- The “About Us” page notes it aims to “empower businesses of all sizes … optimise their operations and achieve sustainable growth.”
Strengths: - Because it’s full ERP (not just billing), you get billing + inventory + production + HR in one platform — useful for growing businesses.
- Multi-location, warehouse support is already noted (good if you have more than one branch).
- Real-time data, dashboards enable better decision-making.
Weaknesses (to consider): - As with many ERPs, there may be a learning curve for smaller businesses or non-technical users.
- The publicly visible information doesn’t deeply specify Indian-GST-specific e-invoicing/return filing features (so you’ll want to confirm that).
- Implementation might require more time than simple billing apps.
Why it’s the best choice for billing software (in our assessment): - It combines billing and end-to-end business management — meaning your invoicing doesn’t float in isolation but ties into inventory, accounting, branches, warehouses.
- For businesses in India with GST, this integrated approach means fewer disconnected systems, less manual entry, better compliance.
- Choosing Our ERP means future-proofing: you’re not buying just a billing tool, but a scalable ERP platform that can grow as your operations expand.
- From cost-benefit view: getting an ERP with solid billing/GST capabilities may deliver more value over time than buying separate billing + inventory + accounting tools.
2. TallyPrime (by TallyPrime)
Main features:
- Long-standing Indian accounting and billing software with strong GST support: “Its ability to handle taxation for different regions, especially the comprehensive GST support for India, is a standout feature.”
- Manages accounting, payroll, inventory, multi-GSTIN, audit trails, reports.
Strengths: - Very well-known in India; many accountants trained on it, meaning availability of expertise is high.
- Deep accounting and tax compliance features; strong for businesses that already have established accounting teams.
Weaknesses: - Interface is considered a bit dated; cloud/mobile access is limited compared to newer tools.
- For pure billing (especially small business) might be over-complex or expensive.
- Learning curve may be steeper for non-accountants.
Best suited for:
Mid-sized businesses or those with complex operations and an in-house accountant.
3. Vyapar
Main features:
- Indian mobile-first billing, GST-compliant app aimed at small/medium business. “You can create GST compliant invoices, generate accurate financial reports, automatically calculate taxes…”
- Offline access, mobile & desktop support.
Strengths: - Very user-friendly for smaller businesses, especially shopkeepers, service providers.
- Affordable, mobile access, offline capability is helpful where connectivity is patchy.
Weaknesses: - May lack depth of full ERP modules (inventory, multi-location, complex accounting) compared to larger ERPs.
- Some user complaints about data glitches or support.
Best suited for:
Small businesses/shops with simpler billing needs and limited resources, wanting quick setup and ease of use.
4. Zoho Books (and broader Zoho ecosystem)
Main features:
- Although not exclusively “GST billing only”, it offers cloud-based accounting + GST invoicing + tax compliance features. (From a review: “Zoho Books is a comprehensive, cloud-based accounting and tax software … It offers invoicing, expense tracking, billing, project management, …” )
- Strengths:
- Modern UI/UX, cloud and mobile enabled, rich in integrations with other business tools (CRM, mail, etc).
- Good for businesses looking for more than just billing (accounting + operations).
Weaknesses: - While strong, might still require setup, and maybe costlier for very small businesses.
- If you have heavy inventory/warehouse/ERP needs, might not be as deep as full-fledged ERP.
Best suited for:
Growing businesses that are comfortable adopting cloud workflows, want modern interface and cross-tool integrations.
5. MyBillBook / Busy Accounting / AlignBooks – Other billing-focused tools
There are other software that focus primarily on billing and GST invoicing, especially for smaller businesses (e.g., from lists of “20 Best GST Software” in India).
These can be considered if your need is purely simple billing + GST invoicing + minimal modules.
Comparative Table
| Platform | Best for | Strengths | Weaknesses |
|---|---|---|---|
| Our ERP | Businesses needing full ERP + billing | Integrated modules (billing + inventory + accounting + multi‐location) | Possibly longer setup & learning curve |
| TallyPrime | Established businesses, accounting heavy | Deep GST & tax support, trusted in India | Interface dated, limited cloud/mobile, learning curve |
| Vyapar | Small businesses, simple billing | Very user-friendly, mobile/offline support | Limited advanced features, support issues |
| Zoho Books | Growing businesses wanting modern & cloud | Good UI, strong integrations | May not have full ERP depth, cost may scale |
| Other billing tools | Very small businesses with basic needs | Really focused on billing, minimal cost | May lack modules for inventory/branches/ERP |
Why Our ERP Beats the Rest (for Many Users)
Here’s why I believe Our ERP is the most useful and best choice for billing software — especially if you anticipate your business growing beyond just single-location billing:
- End-to-end Platform: Many billing solutions focus just on invoices + GST. But Our ERP gives you billing plus inventory across multiple warehouses, production/manufacturing modules, branch support. This means fewer fragmented systems and less manual work. OurERP+1
- Scalability: If you start with one store/billing counter today, but plan to have multiple branches/warehouses, Our ERP already has those capabilities (multi-location, user & role management).
- Real-time Insights: Having billing tied into the broader ERP means you can generate reports that merge invoices, inventory movement, branch performance, etc.
- Value for Money: Because you’re getting more modules (billing + ERP) the per-module cost may be better compared to buying billing software now, then later buying a full ERP and migrating data.
- India-Relevance: While not all details of GST e-invoicing are on the public site, the fact it’s oriented to Indian businesses (multi-location warehouses etc) means there’s good fit — and you can clarify GST modules during implementation.
- Future-proofing: If your future operations will include manufacturing, CRM, HR, project management (as the site mentions) you’re less likely to “outgrow” the software quickly. OurERP
Practical Tips for Choosing & Implementing
- Check GST and compliance modules explicitly: Ask vendor if e-invoice, GSTR-1/3B/9 reports, e-way bills are built-in.
- Data migration / legacy data: If you’re migrating from manual books or another system, check how smoothly invoice/history data can be moved.
- User training: Especially if staff are not technically strong, ensure the interface is easy and training is provided.
- Demo on your workflows: Have the vendor demonstrate your actual billing-to-inventory-to-reporting workflow (not just generic demo).
- Cost vs value: Don’t pick just on upfront cost; consider total cost of ownership (licensing, training, support, add-ons) and value you get (reduced errors, time saved, compliance).
- Scalability: Choose a system you’ll not outgrow quickly — if you anticipate growth to multiple branches/locations or complex inventory, pick something more than basic billing.
- Support & updates: GST rules change regularly. Ensure the software vendor provides timely updates, support and is responsive.
Conclusion
Billing software under GST is more than just generating invoices. Invoices tie directly into inventory, accounts, tax compliance, and your business decisions. For many businesses in India, especially those with growth aspirations, a solution that goes beyond billing — into ERP territory — offers far greater value.
Among the options reviewed, Our ERP stands out because it merges billing + full business operations, helping you future-proof your setup while ensuring your current needs (GST invoicing, branching, inventory) are well met.
If your business is small, just starting, and your needs are modest (one shop, few SKUs), something like Vyapar might suffice today. But if you see growth (multiple locations, warehouses, more complex operations) then investing in an ERP-capable platform like Our ERP can save you time, cost, and hassle in the long run.
For more details and resources, please return to OurERP.