The Centralized Stock Management System for Your Hospital

Ensure uninterrupted patient care by preventing stockouts, reducing waste from expired items, and gaining real-time visibility across all departments.

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Designed for the Critical Needs of Healthcare

Generic inventory software can’t handle the complexities of a hospital. OurERP is purpose-built for patient safety, cost control, and operational excellence.

Prevent Critical Stockouts

Get automated low-stock alerts for essential medicines and surgical supplies to ensure you’re always prepared.

Manage Expiry & Batches

Minimize financial losses with near-expiry alerts and maintain complete traceability with batch number tracking.

Real-time Department View

Track stock levels across the main pharmacy, OT, ICU, and all wards from a single, centralized dashboard.

Ensure NABH Compliance

Maintain digital records, audit trails, and reports required for NABH and other regulatory accreditations with ease.

Streamline Procurement

Manage vendors, generate purchase orders, and track Goods Received Notes (GRN) to optimize your supply chain.

Reduce Pilferage & Waste

Monitor consumption patterns and track stock movement between departments to identify and control leakages.

A Comprehensive Toolkit for Hospital Inventory Control

OurERP provides all the specialized modules you need to manage your hospital’s complex supply chain efficiently.

Centralized Dashboard

Get a bird’s-eye view of your entire hospital’s inventory, including stock value, near-expiry items, and pending indents.

Inter-Department Indenting

Digitize the process of raising indents from wards and departments, with approval workflows and stock issuance tracking.

Barcode & QR Code Ready

Use barcode scanning for faster GRN processing, stock issuance, and audits, reducing manual errors significantly.

Purchase & GRN Management

Create purchase orders, record invoices, and manage Goods Received Notes with batch and expiry details effortlessly.

Vendor Management

Maintain a complete database of your suppliers, track their performance, and manage outstanding payments.

Advanced Reporting

Generate reports on consumption patterns, stock movement, non-moving items, and purchase history for better decisions.

Implement Seamless Inventory Control in 3 Steps

1

Set Up Your Master Stock List

Easily import all your medicines, surgicals, and consumables with their complete details into the system.

2

Digitize Indent & Issue Process

Train your departments to raise stock requests online. Your central store can then issue items and track them digitally.

3

Track Consumption & Optimize

Use the live dashboard and reports to monitor stock levels, set reorder points, and optimize your entire supply chain.

Your Complete Hospital Supply Chain Solution

From the central pharmacy to the patient’s bedside, our modules provide end-to-end control and visibility over your hospital’s stock.

Central pharmacy stock management screen

Manage Your Main Store

The heart of your hospital’s supply chain. Manage thousands of SKUs with precision, from procurement to final issue.

  • Real-time stock levels with batch and expiry tracking.
  • Handle patient billing (OPD/IPD) and direct sales.
  • Set automatic reorder levels (Min/Max) to prevent shortages.
Ward and department indent management screen

Control Departmental Inventory

Empower your departments while maintaining central control. Track stock issued to various cost centers like OTs, ICUs, and labs.

  • Simple online indent raising process for all departments.
  • Track items issued against specific indents and patients.
  • View real-time stock levels at each sub-store or ward.
Purchase order and GRN management module

Automate Your Purchase Cycle

From identifying a need to receiving the stock, our procurement module makes the entire process transparent and efficient.

  • Generate purchase orders based on reorder levels.
  • Manage multiple vendors and compare quotations.
  • Easy GRN entry with barcode scanning and quality checks.
Hospital inventory analytics and audit reports

Insights for Cost Control & Compliance

Use powerful data analytics to optimize inventory, reduce costs, and simplify your audit processes.

  • Reports on ABC, FSN, and VED analysis for inventory optimization.
  • Complete audit trail for every stock transaction.
  • Generate consumption reports by department, doctor, or procedure.

“Managing stock across 15 departments was a nightmare of manual indents and spreadsheets. OurERP gave us a single source of truth. We now have zero stockouts of critical items, and our expiry-related losses are down by over 80%. It’s a must-have for any modern hospital.”

Mr. Ananth Krishnan
Chief Administrator, City Central Hospital, Hyderabad

The Right System for Hospital Operations

FeaturesGeneric Software / ManualOurERP for Hospitals
Manages Expiry & Batch Nos
Inter-Department IndentingPaper-based and slow
Real-time Department Stock View
NABH Compliance ReportingManual and time-consuming
Purchase Order Workflow
Consumption Analytics
User Role & Access ControlLimited or none
Upgrade Your Hospital

Compliance, Audits & Traceability

OurERP is built to meet the stringent regulatory requirements of the healthcare industry, making your audits seamless.

  • NABH & Quality Standards: Maintain accurate digital records for stock management as required by quality accreditation bodies.
  • Complete Audit Trail: Every action, from GRN to stock issuance, is logged with user and timestamp for full accountability.
  • Batch Traceability: In case of a product recall, instantly track the batch number from supplier to the point of consumption.

Improve Operational Efficiency

Translate better stock management into tangible benefits like cost savings and improved staff productivity.

  • Lower Inventory Costs: Use data-driven insights to maintain optimal stock levels, reducing holding costs and tied-up capital.
  • Reduce Manual Work: Automate indents, purchase orders, and reporting to free up your pharmacy and stores staff for value-added tasks.
  • Faster Decision Making: Empower your management with real-time data to make quick, informed decisions on procurement and budgeting.

Plans That Fit Your Healthcare Facility

Choose a scalable plan designed for the unique needs of your hospital, clinic, or healthcare chain.

Clinic / Small Hospital

For smaller setups needing core inventory control for a central store and pharmacy.
  • Up to 50 Beds
  • 10 Staff Users
  • Core Inventory & Purchase
  • Expiry & Batch Tracking
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Hospital Chain

For healthcare groups needing centralized management, procurement, and analytics across multiple locations.
  • Multi-Location Support
  • Unlimited Users
  • All Advanced Features
  • Centralized Management
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